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Travel

Travel arrangements for annual conference 2016 in Rotorua

Please note that arrangements put in place for 2016 will mainly remain the same as they were for 2015.

Airport transfers update

For those members travelling to conference by plane and who have had their travel booked by NZEI we have hired the services of Reesby's buses to transport our large groups of delegates to and from the airport for Annual Conference 2016.
Be sure to check the flight number of the aircraft flying in to or out of Rotorua as this will tell you what service you need to use to transfer to the Rotorua Energy Event Centre or return to the airport.

The following bookings have been made:

Sunday 25 September – pick-up Rotorua Airport

  • 9.15AM Wellington Charter  - 50 Seater
  • 9.30AM NZ8741 – 19 Seater
  • 11.40AM NZ8590 – 36 Seater
  • 12.00PM NZ5864 – 50 Seater

Wednesday 28 September – pick-up Rotorua Energy Events Centre

  • 12.00PM Christchurch charter passengers only – 50 seater
  • 2.00PM – 50 seater for those on NZ8631 & NZ5604 (first in, first served)
  • 4.00PM – 50 seater for remaining delegates on NZ8631 & NZ5604

If you wish for your bag to be transferred to your hotel on Sunday or to the Energy Event Centre on Wednesday you MUST attach a coloured luggage tag.

  • Millennium - Green Tag
  • Sudima - Orange Tag
  • Novotel - Yellow Tag

These are available from the Registration desk when collecting your registration pack.



Download this information as a pdf

 

Special 2016 arrangements:

As in 2015 Air New Zealand scheduled flight services in and out of Rotorua are problematic for our members travelling from the South Island branches and Wellington. The outcome being those representatives would not be able to arrive in time for the opening ceremony on 27 September and would have to leave prior to closing on 30 September.

To remedy this NZEI will be chartering a flight from Wellington leaving 8.00am Sunday 25 September 2016 which will accommodate Wellington delegates, and Invercargill delegates who will need to travel up to Wellington on Saturday 24 September. The remaining South Island delegates will be on scheduled flights for Sunday 25 September.

Flights to the South Island on Wednesday 28 September are also not scheduled in our favour. Therefore there will be a charter flight from Rotorua to Christchurch at 12.35PM on Wednesday 28 September. This will carry Christchurch and Invercargill delegates. If full entitlement numbers are met, South Island observers will be required to catch an 11.55AM flight from Rotorua to Christchurch, and then a connecting fight to their home cities. The remaining South Island delegates will be on scheduled flights for Wednesday 28 September.

There will not be a charter flight from Rotorua to Wellington on Wednesday 28 September. Instead, all Wellington delegates will be on two scheduled flights.

Official observers are only eligible to attend when the Branch or Aronui Tomua they are associated with has a sole representative. Air Travel costs for such observers will be invoiced back to the Branch or Aronui Tomua concerned.

Travel costs for travel from a representative’s home to the nearest airport and return will be reimbursed by National Office following completion of a travel claim at Annual Conference. Such travel costs for observers should be reimbursed by the Branch or Aronui Tomua concerned.

Please note that the air travel booking process is activated by National Office receiving notification of who is representing your branch at Annual Conference 2016. The sooner this is done then the more quickly we can allocate your flights to and from Rotorua

TRAVEL TO ROTORUA FROM YOUR HOME BASE

The following will be entitled to have their air travel to and from Rotorua arranged by and paid for by National Office:

  • All representatives and official observers from SOUTH ISLAND Branches, Aronui Tomua and Area Councils.
  • All Branches making up Te Taitokerau Area Council area, plus those Aronui Tomua formerly part of Te Taitokerau Area Council but now part of Te Pipiri Mananui o Nga  Tataha-a-Maui.
  • All Branches and Aronui Tomua making up the Taranaki Area Council area, plus representatives of that Area Council
  • Representatives from Branches, Aronui Tomua, and Komiti Pasifika making up the Wellington Area Council, plus representatives of that Area Council.

The following will be entitled to have their personal use of a motor vehicle reimbursed at 58c per kilometre for return travel from their home to Rotorua:

  • Representatives from Branches, and Komiti Pasifika making up the Auckland Area Council and Counties-Manukau Area Council, plus representatives of that Area Council, plus those Aronui Tomua formerly part of the Auckland Area Area Council but now part of Te Pipiri Mananui o Nga  Tataha-a-Maui.
  • Representatives from Branches and Aronui Tomua making up the Waikato Area Council, plus representatives of that Area council, plus those Aronui Tomua formerly part of the Waikato Area Council but now part of Te Pipiri Mananui o Nga  Tataha-a-Maui.
  • Representatives from Branches and Aronui Tomua making up the Bay of Plenty Area Council, plus representatives of that Area council. plus those Aronui Tomua formerly part of the Bay of Plenty Area Council but now part of Te Pipiri Mananui o Nga Tataha-a-Maui.

We’re aware that some branches intend travelling by motor coach or mini-bus – a great idea. Such arrangements are the responsibility of individual Branches/Aronui Tomua & Area Councils.National Office will contribute to the cost of such hire, provided approval has been sought prior to hiring. Contact events@nzei.org.nz

The following will be entitled to select the most convenient mode of travel, depending upon their location, (i.e. distance from Rotorua).

  • Representatives from Branches and Aronui Tomua making up the Te Haunui Central Area Council, plus representatives from that Area Council.
  • Representatives from Branches and Aronui Tomua making up the Central East Area Council, plus representatives from that Area Council.

Representatives from these Area Council regions who are seeking air travel to Annual Meeting in Rotorua are asked to contact events@nzei.org.nzimmediately. Otherwise it will be assumed that representatives and observers will be making their own travel arrangements by road.