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Travel

Travel arrangements for annual conference 2015 in Rotorua

Airport transfers update

For those members travelling to conference by plane and who have had their travel booked by NZEI we have hired the services of Ritchies buses to transport our large groups of delegates to and from the airport for Annual Conference 2015.
Be sure to check the flight number of the aircraft flying in to or out of Rotorua as this will tell you what service you need to use to transfer to the Rotorua Energy Event Centre or return to the airport.

If you wish for your bag to be transferred to your hotel on Sunday or to the Energy Event Centre on Wednesday you MUST attach a coloured luggage tag.

  • Millennium - Green Tag
  • Sudima - Orange Tag
  • Novotel - Yellow Tag

These are available from the Registration desk when collecting your registration pack.

Airport transfer schedule

Please note that arrangements put in place for 2015 will mainly remain the same as they were for 2014.
Download this information as a pdf

Special 2015 arrangements:

As in 2014 Air New Zealand scheduled flight services in and out of Rotorua are problematic for our members travelling from Branches - Wellington, Blenheim Nelson and Dunedin. The outcome being those representatives would not be able to arrive in time for the opening ceremony on 27 September and would have to leave prior to closing on 30 September.

To remedy this NZEI will be chartering a flight from Wellington leaving 8:00am Sunday 27 September 2015 which will accommodate all of the Wellington Area Council.

NZEI will also charter a flight from Rotorua to Wellington, Wednesday 30 September 2015 at 3.30pm. This will include reps from Dunedin, Blenheim, and Nelson branches.

Annual Conference representatives from those branches are required to travel on these flights.

Official observers are only eligible to attend when the Branch or Aronui Tomua they are associated with has a sole representative. Air Travel costs for such observers will be invoiced back to the Branch or Aronui Tomua concerned.

Travel costs for travel from a representative’s home to the nearest airport and return will be reimbursed by National Office following completion of a travel claim at Annual Conference. Such travel costs for observers should be reimbursed by the Branch or Aronui Tomua concerned.

Please note that the air travel booking process is activated by National Office receiving notification of who is representing your branch at Annual Conference 2015. The sooner this is done then the more quickly we can allocate your flights to and from Rotorua

Travel to Rotorua from your home base

The following will be entitled to have their air travel to and from Rotorua arranged by and paid for by National Office:

  • All representatives and official observers from the South Island Branches, Aronui Tomua and Area Councils.
  • All Branches making up Te Taitokerau Area Council area, plus those Aronui Tomua formerly part of Te Taitokerau Area Council but now part of Te Pipiri Mananui o Nga Tataha-a-Maui.
  • All Branches and Aronui Tomua making up the Taranaki Area Council area, plus representatives of that Area Council Representatives from Branches, Aronui Tomua, and Komiti Pasifika making up the Wellington Area Council, plus representatives of that Area Council.

The following will be entitled to have their personal use of a motor vehicle reimbursed at 58c per kilometre for return travel from their home to Rotorua:

  • Representatives from Branches, and Komiti Pasifika making up the Auckland Area Council, plus representatives of that Area Council, plus those Aronui Tomua formerly part of the Auckland Area Area Council but now part of Te Pipiri Mananui o Nga Tataha-a-Maui.
  • Representatives from Branches and Aronui Tomua making up the Waikato Area Council, plus representatives of that Area council, plus those Aronui Tomua formerly part of the Waikato Area Council but now part of Te Pipiri Mananui o Nga Tataha-a-Maui.
  • Representatives from Branches and Aronui Tomua making up the Bay of Plenty Area Council, plus representatives of that Area council. plus those Aronui Tomua formerly part of the Bay of Plenty Area Council but now part of Te Pipiri Mananui o Nga Tataha-a-Maui.

We’re aware that some branches intend travelling by motor coach or mini-bus – a great idea.

Such arrangements are the responsibility of individual Branches/Aronui Tomua & Area Councils. National Office will contribute to the cost of such hire, provided approval has been sought prior to hiring.

Contact annualmeetingtravel@nzei.org.nz

The following will be entitled to select the most convenient mode of travel, depending upon their location, (i.e. distance from Rotorua).

  • Representatives from Branches and Aronui Tomua making up the Te Haunui Central Area Council, plus representatives from that Area Council.
  • Representatives from Branches and Aronui Tomua making up the Central East Area Council, plus representatives from that Area Council.
  • Representatives from these Area Council regions who are seeking air travel to Annual Meeting in Rotorua are asked to contact annualmeetingtravel@nzei.org.nz immediately.

Otherwise it will be assumed that representatives and observers will be making their own travel arrangements by road.